When it comes to running a successful construction business, time and accuracy are everything. You need to quote quickly, win tenders, and manage costs effectively—all while juggling site work, clients, and deadlines. That’s why more and more builders, trades, and contractors are choosing to outsource their estimating work to Paramount Estimating. With a team of experts and a proven process, they make estimating fast, easy, and accurate. In this article, we’ll show you exactly how to outsource your estimating work to Paramount Estimating in the most efficient way. Whether you're a busy builder, a subcontractor, or an owner-builder, this guide will help you streamline your workflow and get the best results.
Why Outsource Your Estimating Work?Before diving into the process, let’s look at why outsourcing estimating work is becoming so popular—especially in Australia’s fast-paced construction industry. 1. Save TimeMeasuring plans and preparing quotes can take hours. Outsourcing gives you more time to focus on site work, managing your team, or finding new clients. 2. Improve AccuracyProfessional estimators use advanced tools, current market rates, and industry knowledge to prepare highly accurate estimates. This means fewer surprises later. 3. Win More JobsWhen your quotes are clear, competitive, and professional, you stand a better chance of winning tenders and impressing clients. 4. Reduce OverheadsHiring a full-time estimator is expensive. Outsourcing is a cost-effective way to get expert help only when you need it. 5. Peace of MindYou don’t have to worry about missing items or underquoting. You’ll have experts handling your numbers so you can build with confidence.
What Makes Paramount Estimating a Smart Choice?Paramount Estimating has built a strong reputation across Australia for delivering fast, reliable, and professional estimating services. Whether you're a builder working on new homes or a subcontractor quoting plumbing or electrical jobs, they’ve got you covered. Key advantages include: Quick turnaround times Accurate quantity takeoffs and BOQs Detailed cost estimates in easy-to-read Excel format Affordable rates for small and large jobs Experience with Australian standards and pricing Friendly, responsive team
Now that you know the benefits, let’s walk through the step-by-step process of how to outsource your estimating work to Paramount Estimating—efficiently and smoothly.
Step 1: Prepare Your Project DocumentsOutsourcing starts with preparation. Before you send anything to Paramount Estimating, make sure your project documents are ready. Here's what you should have: Architectural drawings (PDF preferred) Structural plans (if available) Specifications or scope of works Site address or project name Any relevant notes or client requirements
The clearer your documents, the better the estimate will be. If you're not sure which files are required, Paramount's team can guide you. Tip: Organise your files into a folder and label them properly. For example, "Project_Name_Plans.pdf" or "Scope_of_Work_ProjectName.docx".
Step 2: Contact Paramount EstimatingOnce your documents are ready, reach out to Paramount Estimating. You can contact them via email or through their website. Include the following in your message: Your name and company (if applicable) Your contact number and email Project type (residential, commercial, renovation, etc.) Approximate project size or value Attach your plans and other files
You can also let them know if you’re working to a deadline or have any special requests. Example message:
“Hi, I’m looking for a detailed cost estimate for a double-storey residential build in Brisbane. The plans are attached. Could you please provide a quote for your services and turnaround time?”
Step 3: Receive a Quote for Estimating ServicesOnce they receive your documents, Paramount Estimating will review them and send you a quote for their estimating service. This is not the construction estimate yet—this is the price to prepare your estimate. The quote will include: Cost of the estimating service What’s included (takeoff, BOQ, cost plan, etc.) Turnaround time (usually 2-5 working days depending on project size) Payment method and any terms
Review the quote, ask any questions, and once you’re happy—give them the go-ahead to start.
Step 4: Pay and Confirm the ScopeAfter approving the quote, you’ll make payment (usually upfront for small to medium jobs). Once payment is confirmed, Paramount Estimating will lock in your job and begin work. At this stage, it's important to clearly confirm: The scope of the estimate Whether you want materials only or materials + labour Any trades you want excluded Preferred cost format (Excel, PDF, etc.)
Being clear at the start ensures there are no surprises later.
Step 5: Paramount Estimating Gets to WorkNow the team gets busy working on your estimate. Here’s what they do behind the scenes: Measure quantities from your drawings Use current Australian market rates for pricing Build a trade-by-trade breakdown (BOQ) Add notes or clarify assumptions Double-check all figures for accuracy Prepare a clean and professional Excel report
They use estimating software and their own internal tools to ensure everything is done quickly and correctly. They also follow Australian construction standards and terminology, which is especially helpful when dealing with local builders and suppliers.
Step 6: Receive Your Completed EstimateOnce the estimate is ready, you’ll receive the completed files via email. Typically, the report includes: Executive summary of the job Quantity takeoff sheets (broken down by trade) Cost plan including materials, labour, and subcontractor rates Notes on inclusions and exclusions Markup or contingency suggestions if requested
You can now review the estimate, adjust figures, and use it for whatever purpose you need—quoting, budgeting, tendering, or internal planning. Tip: Save a master copy and another editable copy so you can easily make updates as your project evolves.
Step 7: Follow Up with Questions or Revisions (If Needed)Sometimes, you may want to make changes or clarify certain items in the estimate. Paramount Estimating offers support after delivery, so you can: Ask questions about any item or rate Request small updates or additions Add new trades if they were left out Update pricing later if market rates change
Their team is responsive and easy to work with. They understand that project scopes can shift—and they’re here to help you stay on track.
Step 8: Use the Estimate for Project SuccessNow that you’ve got your professional estimate, it’s time to put it to work. Here’s how builders and subcontractors typically use estimates from Paramount Estimating: Submit quotes to clients or developers Win tenders for new projects Budget for materials and labour Compare subcontractor rates Create schedules and job plans Apply for bank loans or finance
Having a clear, accurate estimate helps you move faster and make smarter decisions. It gives your business a more professional image and puts you in a stronger position during negotiations.
Tips to Make Outsourcing Even More EfficientIf you want to get the most out of your relationship with Paramount Estimating, follow these tips: ✅ Stay OrganisedKeep your project files in one folder, label them clearly, and send all files at once. ✅ Communicate ClearlyTell them exactly what you need—materials only, full BOQ, labour rates, etc. ✅ Be ResponsiveIf they email you with a question or request for clarification, reply quickly to avoid delays. ✅ Plan AheadIf you know you’ll need multiple estimates, let them know early. They can prioritise your jobs. ✅ Use Their Estimate as a Working DocumentEdit the Excel files to adjust your own margins, add supplier quotes, or test different scenarios.
Who Can Benefit from Outsourcing to Paramount Estimating?Custom Home Builders: Quote new builds faster and win more jobs Subcontractors: Get trade-specific takeoffs (plumbing, electrical, tiling, etc.) Owner-Builders: Understand real costs before starting construction Developers: Budget for large residential or commercial projects Renovation Specialists: Estimate extensions and refurbishments with ease
No matter the size or type of your business, if you need accurate, fast, and professional quotes—Paramount Estimating is a great choice.
Final ThoughtsOutsourcing your estimating work doesn’t have to be complicated. With the right preparation, clear communication, and a trusted partner like Paramount Estimating, you can save time, improve accuracy, and grow your construction business. Their step-by-step process makes it easy to get detailed, professional estimates without the stress. Whether you’re quoting your next project or just tired of spending late nights on takeoffs, Paramount Estimating is here to help. So if you’re ready to take your estimating to the next level, start by getting your plans ready—and let the experts handle the rest.
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